6 Administrative/Office/Clerical jobs

Department: Strategic Initiatives & Business Development Note:  This is a full-time Administrative position (37.5 hours per week). Duties:   Reporting to the Senior Manager, Strategic Initiatives and Business Development the incumbent is accountable for identifying, developing, marketing, staffing and evaluating academic consultancy, learning services and solutions opportunities offered by Fanshawe International Corporation (FIC).  The Manager provides the leadership to staff responsible for planning, development, delivery and ongoing review of international market-based learning services.  The Manager is responsible for initiating and supporting new business ventures including strategic alliances and partnerships to position the college as a leading provider of learning services to customers.    The Manager is accountable for the administration of international partnerships and projects as well as coordinating the work of project staff.  Acting as the key contact for FIC, duties include, but are not limited to the following:     Responsible for contract delivery of international projects delivered both in country and domestically (e.g. CiCan, summer camps, etc). Ensure contract deliverables meet the needs of clients, fulfills the global strategy and are strategically positioned in the local and global community. Reviews, evaluates and enhances services within allocated resources. Liaise with Government agencies, Embassies, Consulates, Ministry representatives and International consultants Liaises with partners to establish annual allocations, business plans, work plans and budgets for ongoing contracts and special projects. Identifies and evaluates future trends and opportunities that may impact/benefit and support the overall business growth of the college in the international learning services marketplace.    Monitors global marketing/promotional initiatives to ensure that they reflect the image and quality standards and to provide feedback/direction.   Qualifications:   Post-secondary 3 year diploma/degree in Business, Education or a related field Masters degree in a relevant field is preferred Minimum 7 years experience in a post-secondary educational environment with an excellent understanding of international education and project work Experience in an academic environment and a proven successful track record in leading and coordinating international projects and partnerships An equivalent combination of education and/or experience may be considered; preference will be given to applicants meeting the education requirements Facilitative leadership style with exceptional planning, organizational and interpersonal skills  Operational management experience supported with teambuilding skills; demonstrated business development skills combined with a good understanding of new trends in global project development; excellent relationship building, networking and communication skills; experience in teaching and/or curriculum design is an asset supported with a good understanding of new modes of delivering education (e.g. e-learning) Ability to create new, innovative offerings and proposals for global partners   Ability to work in a fast paced and constantly changing environment            Excellent computer and public relation skills    Must be fluent (oral and written) in second language (Spanish preferred) Extensive understanding of the Ontario college system    Intercultural competence skills Excellent research, data collection and data analysis skills (e,g. international markets) Exceptional, demonstrable international proposal writing and reporting skills   While transcripts are not required for the interview, they are mandatory prior to any offer of employment.                     How to Apply: For more information and how to apply, please visit the Fanshawe College website at:  https://jobs.fanshawec.ca/applicants/jsp/shared/Welcome_css.jsp     We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged.   Fanshawe College is an equal opportunity employer.  We are committed to equity, value diversity, and welcome applicants from diverse backgrounds. Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the Recruitment Coordinator leading the recruitment will work with the applicant to meet the job applicant's accommodation needs.

Who We Are:   Q5X delivers innovative wireless microphone solutions to the broadcast sports and entertainment industries. When size and quality matter, Q5X is the clever, rugged and comfortable choice for any demanding wireless audio challenge. A few of our key, long-standing clients are the NBA, NHL, MLB, and Radio City Music Hall. Our small, but diverse team is comprised of engineers and designers that excel at the innovation required by our clients. The skills of the team and fast pace environment offer the ability to grow daily. Job Description:   Q5X is seeking a full-time Administrative Assistant who will be supporting and reporting to the Office/Operations Manager.  The successful candidate will thrive in a multi-faceted role that balances attention to detail with the requirement to meet deadlines.  We are looking for a highly organized person who can juggle competing priorities. The ideal candidate will have the interpersonal skills to naturally expand the role to assist other managers on various projects. Key Specific Responsibilities:   Communication and Correspondence Review and handle incoming messages, from phone, email and paper mail Create outgoing correspondence and email and make outgoing phone calls, both for own role and for management Prioritize items as necessary Time Management and Organization Review operating practices and implement improvements where necessary Check and maintain email automation software Create and maintain manuals: policy & procedures Track, record and prioritize all items requiring action and ensure follow-up in a professional and timely manner Assist with maintaining schedules and vacation schedules for team Provide historical reference by developing and utilizing filing and retrieval systems Bookkeeping Match vendor invoices to POs and enter in SAGE 50 software Issue payments to vendors from accounting software Enter receivables into accounting software and collect on payments owing Run various reports from accounting software File monthly government remittances Skills Proven ability to manage several tasks simultaneously in a deadline-driven environment, balancing speed of work without sacrificing quality Ability to prioritize, establish timelines for assigned tasks and communicate them to department members Knowledge of basic office functions, i.e., office machines, telephone systems, copier Strong computer proficiency Strong software proficiency with multiple years’ experience in Outlook, Excel, Word Create and edit social media postings Experience in ZoHo is bonus! Superb oral, written and editing skills in English Strength in providing front line customer service support Abilities Strong and proven attention to detail Great memory Commitment to accuracy and thoroughness in all work A self-starter with a strong sense of initiative Can liaise and interact with all types of personalities while maintaining professionalism Highly organized with the ability to self-manage, multitask and balance conflicting priorities Confidence and ability to work independently and without supervision Walk up and down stairs Lift a courier package of 20 lbs Experience Minimum of 2+ years related work experience in an administrative role, preferably from a customer service, operations or financial background Completion of post-secondary program ideal Does this Job Fit You?   You will LOVE this job if: You can follow detailed instructions without being micromanaged. You can understand the purpose of a project and make decisions on your own that move us closer towards the final vision. You thrive in an ever-changing environment, learning and trying new things daily You are willing to experiment and try to answer questions yourself before asking others for guidance You are confident in your ability to try new things on computers, and back out changes if they don’t work out You will HATE this job if: You get stressed by to-do lists that seem to get longer and longer every day You require direction and supervision to manage competing priorities and tasks You enjoy predictability in your daily routine, knowing in advance what each day will bring You fear to break things if you experiment on the computer Compensation:   Base salary of approximately $30,000 based on qualifications/experience Job Type : Full-time.  Hours are Monday to Friday 9am-5pm Job Location:  London, ON  Starting Date:  Immediate  How to Apply:  Please email resume in PDF format, along with a brief cover letter to careers@q5x.com . Please do not apply in person, or via mail or fax.  Please note, while we appreciate all applications, only those selected for interview will be contacted.    We are an equal opportunity employer and committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally-protected factors. If you require accommodation due to a disability at any time during the recruitment process, please let us know through your application email and we will make all reasonable efforts to accommodate your request.  

Purpose of Role: The University of Western Ontario Staff Association (UWOSA) seeks an administrative assistant to support the Union office. To serve as a first point of contact for union members and other stakeholders, respond to general collective agreement inquiries in person, by telephone and via email, redirecting to other resources as required.  To follow established procedures and provide direct support for a variety of administrative tasks, which support the smooth and effective operations of the union. This role will report to the Vice President. Expectations of Role: Provide support for a variety of administrative tasks to eight (8) Executive Officers to ensure a high standard of efficiency, accuracy, and effectiveness with the execution of all union activities Facilitates clerical processes to ensure the maintenance of smooth operations within the union Schedules meetings for officers, committees, including booking rooms and coordinating catering Triages requests, respond to routine collective agreement inquiries, escalating more complex and urgent requests to appropriate Officer Schedules appointments with Executive Officers from members, and internal/external stakeholders Prepares and maintains online information for committees, including website bulletins or shared server space as requested Collect, sort, and distribute inbound mail and process outbound mail, including courier services Prepare invoices for Officer signature and processing by external bookkeeping service Maintains databases and union records using established policies and guidelines Maintains union website Monitors and maintains office supplies, strike preparedness supplies, and union resources Provide all visitors to office with a professional and welcoming greeting Positive and courteous professional etiquette What Successful Candidate Must Show: Education/Experience :  one year community college diploma in Office Administration or relevant field and more than 6 months and up to and including 1 year experience providing customer service in a business office setting Time Management:  Demonstrated ability to effectively multi-task and meet deadlines with time constraints.  Highly developed organizational ability, attention to detail and accuracy in an open office environment with multiple interruptions and changing priorities. Competencies: Attention to detail, ability to maintain strict privacy and confidentiality, planning and organizing, punctual, reliable, and high stress tolerance. Attributes : Demonstration of a proactive, collaborative, and considerate persona, willingness to learn Communication Skills:  Excellent written and verbal communication skills, active and empathetic listening skills, able and willing to share information. Strong MS Office Skills including Outlook, Word, PowerPoint, Access, and Excel What We Offer: Comprehensive Benefits Package Competitive Vacation Package Salary: $21.18 per hour, 35 hour work week To apply:  Applications will be accepted until position is filled.  Interested candidates are encouraged to forward a cover letter, resume, and three professional references to:   jackie@peakperformancehr.com No calls.  No drop offs. No agencies, please. Who We Are: The University of Western Ontario Staff Association (UWOSA) is an independent union representing approximately 900 administrative and technical staff at the University of Western Ontario. Our members work in every unit of the University in a wide variety of roles.  Please note: this position is not with Western University. UWOSA is committed to an equal employment opportunity to all qualified applicants regardless of race, color, religion, gender, gender identity or expression, sexual orientation, marital status, age, national origin, ancestry, disability, medical condition or veteran status. If you require accommodations for interviews, please include the details in your application.

Cushman & Wakefield Southwestern Ontario is an independently owned and operated corporation and one of the leading full-service providers specializing in commercial real estate in Southwestern Ontario. Our suite of service includes office, retail, industrial, warehouse, mixed use and multi-residential sales and leasing, investment analysis and sales and landlord/tenant representation. Over the years, we have developed a strong reputation based on integrity and product knowledge. We are continually committed to fostering long-term client relationships and providing the best real estate experience. The Administrative & Marketing Assistant is responsible for providing professional, timely and responsive support to the brokers and agents of Cushman & Wakefield Southwestern Ontario. The key duties of this position include entering property listings onto various online mediums and creating accompanying marketing and advertising materials for those properties. This position also includes providing general administrative support to ensure efficient operation of the office, including but not limited to, answering general inquiries of clients/public over telephone, email or in person and developing and maintaining office records and databases.   Experience 2 years administrative, marketing or equivalent experience   Knowledge, Skills & Abilities Proficient in Microsoft Office applications (Power Point, Excel, Outlook etc.) Proficient in Photoshop Elements and InDesign (preferred) Excellent verbal and written communication skills Strong writing, editing and proof-reading skills Ability to work independently and effectively as a member of a team Ability to multi-task and maintain an organized and effective personal work environment Ability to work well under pressure and handle multiple conflicting priorities in a fast-paced and changing environment Ability to take initiative Ability to maintain a positive, outgoing attitude with a genuine customer service orientation Competency to maintain confidentiality and use discretion   Job Duties Enter property listings and amendments into online software program (Matrix) Enter property listings onto website(s) Prepare, review and edit various marketing materials, such as brochures, Marketing Proposals, Broker Opinion of Value and Comparable Market Analysis’ appropriate for print and/or electronic media Organize, maintain and coordinate office records and files Develop and maintain computer databases Act as a first point of contact and provide general information to staff, clients and the public Answer telephone and electronic inquiries and relay telephone calls and messages   A competitive wage will be offered to the right candidate. This is a full-time position, Monday to Friday 9:00am to 5:00pm. Interested candidates are invited to apply via email to Jessica Huysmans at jessica.huysmans@cushwakeswo.com

Congregation Or Shalom is a diverse, inclusive and welcoming spiritual community with 230 family members. Located in London, Ontario, it is a Conservative synagogue affiliated with the United Synagogue of Conservative Judaism. We’re looking for a full-time Administrative Office Manager.   Requirements: Organized and detail oriented Knowledge of Sage Accounting, Excel and other software applications as appropriate Proficient with Microsoft Office and Publisher or Adobe in Design Effective, friendly communication skills Interest in and knowledgeable about Jewish culture, life cycle events and religious practice Responsibilities: All bookkeeping aspects including payroll for full time and casual staff (<5 full-time persons), tax receipts and managing event revenues and expenses Preparation of documents and financial reporting for executive and board meetings Maintain membership data base Maintain London Jewish Telephone Directory Database Office reception Liaise with the Rabbi and members of the Board and Executive Ensure scheduling and staffing for synagogue functions Prepare weekly Shabbat handouts, The Oracle, a quarterly publication, and advertisement as needed   The pay range is  $39,000 to $46,000 plus benefits. If you are interested in learning more about this position, please contact Steven Dain by email and send your application to orshalomjob@rogers.com

To support our continued growth and provide excellence in customer service and satisfaction, we are looking for a high energy, results focused individual for the following role:   Position:      Central Administration Associate                                                Location:     Cambridge                                     Reports to:  Central Admin Team Manager                                                   Headquartered in Toronto, Ontario, Reliance Comfort Limited Partnership is Canada's leader in home and commercial services, and energy saving solutions, employing over 2,200 team members. Reliance provides water heaters, water purification, furnaces, air conditioners and other HVAC products in addition to plumbing and protection plans to more than 1.7 million customers across Canada. Reliance is a $750 million business today having doubled in size over the last 5 years. We are proud to be recognized by Waterstone Human Capital Ltd. as Canada’s 10 Most Admired Corporate Cultures 2016! Also a Glassdoor 2018 Best Places to Work winner, Reliance is passionate about our Team Members growth and success! We are proud of our long-standing partnerships with Habitat for Humanity and the United Way. In 2017, Reliance team members participated in 40 Habitat Build Days across Canada, donating well over 2,600 volunteer hours to help build 48 Habitat homes in the communities in which we live and work. Reliance and its manufacturer partners are proud to donate $300,000 worth of HVAC and Water Heater equipment and installation hours. Primary Mission:    The Central Administration team is the heartbeat of Reliance.  Central Administrative team members are experts in managing the timely flow of information and paper that keeps our business running.  This team is critical to the success of the service, sales, supply chain and other business processes. The Central Administration Associate is a developmental role focused on coordinating the activities relating to the update of the rental portfolio and processing of Residential Sales orders (L2C). This includes the L2C post installation activities, Rate Code, BAAU and Drop off processes. Key Responsibilities: Complete assigned work to meet team SLA Manage customer payments Complete Daily and Weekly Reporting Complete exception handling and open order investigations Investigate and reconcile aged AR Provide exceptional customer service, internally and externally Represent Reliance proudly as an ambassador Provide additional analytical reporting and other support as requested by Supervisor/Manager Coordinate the activities to identify, troubleshoot and find solutions to problems related to process, people and IT failures Responsible to ensure that process documentation related to the scope of responsibility are kept current Develop and nurture a culture of safety, quality, service, efficiency, and consistency Processing assigned work Skills, Abilities and Experience: Completion of a post-secondary degree/diploma in Business Administration or a related field Experience in managing customer payments and receivables including the reconciliation of payments Strong interpersonal skills with the ability to work well in a team environment Exceptional verbal and written communication skills and customer service skills High level of attention to detail and the ability to follow a task through to completion Advanced computer skills including the Microsoft Office suite, including Excel, Word and PowerPoint Excellent time management and organization skills Demonstrated ability to work in a team environment Related experience in the HVAC industry would be considered an asset Apply by email to:  smalick@reliancecomfort.com Please note that this position requires a Criminal Background Check and Driver’s Abstract be completed for potential candidates (if applicable). This check must be satisfactory in order for an employment offer to be extended unconditionally  . Reliance Home Comfort is an equal opportunity employer. We welcome and encourage applications from candidates of all backgrounds including minorities and those with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process .