6 Administrative/Office/Clerical jobs

The Woodstock Minor Ball Association (WMBA) is a registered not-for-profit organization that exists to: Provide an opportunity for youth aged 3 and above in the City of Woodstock to participate in organized baseball; Promote and improve minor baseball in the City of Woodstock; Recruit, assist and develop coaches; Develop and encourage community spirit in the City of Woodstock; Aid in the development of character and sportsmanship of our players, coaches and umpires and to encourage a positive environment among parents and spectators. Position Summary Reporting to the President of the WMBA Board of Directors, this part-time contract position supports the programs and other core work of the Woodstock Minor Ball Association, including writing, research, and e-communications. Key Accountabilities Provides the following support and administrative responsibilities: Field scheduling and related duties including pre-booking and cancellations for games, practices, and tournaments. Umpire scheduling and related duties including pre-booking and dealing with cancellations for games, practices, and tournaments, and advising the treasurer of monthly payment. Various e-communications including maintenance and updates to the website, email blasts and social media. Volunteer program including scheduling, maintaining the electronic calendar and participant lists, and soliciting volunteers. League equipment needs such as inventory, ordering, and distribution.  Standard administrative duties during key operational hours such as customer service, answering the telephone, accepting payments, receiving and distributing correspondence. Tournament assistance which may include scheduling of teams and games, ordering and distribution of concession supplies, and providing hands-on support at the tournament as necessary. Picture days for both house league and travel teams. Police Check process.  Provide cleaning and upkeep to the indoor facility as required.   Scheduling and booking of the WMBA indoor facility for various activities such as player and coaches clinics, which includes the taking of payments.    Attend and participate in monthly board meetings, including distribution of minutes and agendas and maintenance of up-to-date contact information and related documents.      Liaise with surrounding baseball organizations, Baseball Ontario, Inter-County Baseball Association, Board Members, City employees, coaches, umpires, and the membership as necessary and appropriate.    Other duties as assigned. Minimum Qualifications Post-secondary education in Office Administration, Sport Management, Recreation and Leisure or related discipline.  An equivalent combination of education and experience may be considered.   Demonstrated experience providing administrative support in a multi-tasking environment, providing customer service.  Knowledge of QuickBooks and basic bookkeeping, baseball and/or youth sports is an asset.    Highly motivated with strong organizational and time management skills.   Strong interpersonal skills and the ability to communicate with a wide range of stakeholders.   Independent worker with the ability to take initiative.   Criminal Background including vulnerable sector check required.  Working Conditions Works independently in the Minor Baseball indoor facility.   Evening and weekend work will be required.   Frequent travel to various sites and diamonds throughout the city is also required.

LOCATION:                             Community Complex Child Care Centre                                                             375 Finkle Street, Woodstock ON START DATE:                          TBD HOURS:                                    35 hours per week RATE OF PAY:                         $18.99/hour ( this may be adjusted according to experience/credentials) POSITION SUMMARY Good Beginnings Day Nursery Woodstock Inc. is seeking to hire an exceptional individual to fulfill the Administrative Assistant- Finance role. QUALIFICATIONS We are seeking a friendly, energetic and professional individual who possesses the following qualifications;  University degree or equivalent combination of administrative and project management education and experience or post-secondary education in the field of Office/Business Administration Minimum of 3 years relevant administrative/accounting/bookkeeping experience i.e. accounts receivable, accounts payable, data analysis etc. Exceptional computer skills ; proof of excellency in all Microsoft Office applications especially Microsoft Excel Ability to assist with the preparation of monthly and quarterly reports & financial statements Experience drafting and creating reports Ability to learn various in-house software programs Excellent interpersonal and communication skills, particularly spelling and grammar Efficient, organized, and able to multi-task The ability to work effectively under pressure, handle heavy volumes and meet demanding deadlines. Strong attention to detail necessary Current Standard First Aid, including infant and child CPR Current and satisfactory Criminal Reference check including Vulnerable Sector Check, acceptable to Good Beginnings   Full duties of the job description will be provided at the time of the interview Please submit your cover letter and resume to:   Edina Usanovic, Human Resources and Communications Assistant edina@goodbeginningsday.com Closing Date:   4:00 pm – Friday May 11, 2018 Although we thank all applicants for their interest in our organization, only those selected for an interview will be contacted.

LOCATION:                             Community Complex Child Care Centre                                             375 Finkle Street, Woodstock ON START DATE:                          TBD HOURS:                                    35 hours per week RATE OF PAY:                         $18.99/hour ( this may be adjusted according to experience/credentials)   POSITION SUMMARY Good Beginnings Day Nursery Woodstock Inc. is seeking to hire an exceptional individual as an Executive Assistant to the Executive Director. QUALIFICATIONS We are seeking a friendly, energetic and professional individual who possesses the following qualifications;  University degree or equivalent combination of administrative and project management education and experience or post-secondary education in the field of Office/Business Administration Minimum of 3 years relevant administrative/ Executive Assistant experience Exceptional computer skills ; proof of excellency in all Microsoft Office applications Ability to learn various in-house software programs Excellent interpersonal and communication skills, particularly spelling and grammar Efficient, organized, and able to multi-task Understanding of the principles of providing support to an Executive Director or CEO The ability to work effectively under pressure, handle heavy volumes and meet demanding deadlines. Strong attention to detail necessary Current Standard First Aid, including infant and child CPR Current and satisfactory Criminal Reference check including Vulnerable Sector Check, acceptable to Good Beginnings RESPONSIBILITIES AND FUNCTIONS Preparing, proofing and editing correspondence, presentation materials and meeting agendas for external & internal distribution Scheduling meetings and calendar maintenance for the Executive Director Research &  Retrieve and prepare reports for various Board Meetings/committees on behalf of Executive Director Marketing and maintaining company website Other duties as assigned Full duties of the job description will be provided at the time of the interview Please submit your cover letter and resume to: Edina Usanovic, Human Resources and Communications Assistant edina@goodbeginningsday.com Closing Date:   4:00 pm – Monday, April 30, 2018 Although we thank all applicants for their interest in our organization, only those selected for an interview will be contacted.

The London Police Services Board (LPSB) guides the direction of policing in London. The LPSB approves the hiring and termination of London Police Service (LPS) employees, guides the creation of business plans and monitors their progress, recruits and appoints the Chief and Deputy Chiefs of Police, determines the objectives and priorities of our police service, and participates in the collective bargaining process with the London Police Association. The London Police Services Board is seeking an Administrative Assistant to complement their busy team.  This is a one year contract position with a possible extension at the end of the year.  Responsibilities:   This position is responsible for a variety of administrative support functions to the Board, including: Scheduling and coordinating logistics for meetings Attending Board meetings, Special Meetings and Hearings as directed by the Administrator Preparing and posting Board materials as applicable before each meeting Coordinating travel, accommodation, and meeting arrangements for Board Members Monitoring monthly expenditures Preparing purchase requisitions and processing invoices Preparing and processing expense claims for Board Members Maintaining up-to-date electronic and hard-copy filing systems Developing and maintaining a general knowledge of relevant sections of the Police Services Act, Freedom of Information legislation, Board Policies/By-laws, London Police Service General Orders, London Police Service sworn and civilian collective agreements, and other legislation which governs or affects policing Supports the Administrator in planning, completing and monitoring all functions and activities associated with the Board in fulfilling the Board’s statutory re sponsibilities       Qualifications:  3-5 years’ experience in an administrative role within an executive environment Ability to consistently maintain a high degree of confidentiality Capacity to effectively manage multiple, concurrent priorities in a fast paced environment Excellent interpersonal, written, and oral communication skills Minimum 2 year College diploma in a related discipline or related work/life experience   Proficiency with Microsoft Word, Excel and PowerPoint Strong keyboarding skills: minimum 60 wpm Excellent organizational and planning skills Research and analysis expertise Sound professional and personal judgment Ability to establish and maintain positive working relationships among multiple stakeholders Capacity to work successfully with a team and independently Hours of Employment:   Monday to Friday (40 hours per week) with possibility of occasional evening and weekend work. Application Instructions:   If you are interested and possess the skills we are seeking, please submit your resume to the attention of Jennifer Foster, Administrator - LPSB at lpsb@londonpolice.ca by Friday May 4, 2018.  While we thank all applicants, please note that only those identified for an interview will be contacted.      Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodation, please contact lpsb@londonpolice.ca .      

The Administrative Assistant provides administrative support to the Quality team and Project Leads.   Requirements: Post secondary school diploma or degree in office administration preferred Three to five years of experience as an administrative assistant; preferably in a health care setting Advanced experience creating reports in PowerPoint and Word, including creating charts and tables, and collating data from other document sources Advanced Microsoft Excel knowledge and basic knowledge of Microsoft Access or willingness to learn Ability to navigate needs of multiple individuals with project leadership responsibility   Skills/Abilities: Excellent organizational skills An understanding of the purpose of the organization High computer literacy and the ability to learn new software quickly Advanced written and oral communication skills Proven ability to effectively prioritize work flow in support of multiple priorities Ability to exercise excellent judgment, show high level initiative and work independently with minimal supervision High standards of ethics and confidentiality to handle sensitive information Ability to read and comprehend complex material to support understanding of relevance, synthesis and editing of that material Aptitude for quickly becoming familiar with new technologies and equipment Meeting administration experience, including agendas and meeting minutes Ability to generate charts/reports and review at a basic level to ensure accuracy and completeness   To Apply: Qualified and interested candidates are invited to submit a detailed resume to the attention of: hrtvfht@thamesvalleyfht.ca no later than  April 27, 2018 at 4 p.m. The successful candidate will be required to undergo a criminal background check and medical screening.    While we thank all applicants, only those under consideration will be contacted for an interview.

Job Posting: Full Time Administrative Assistant Reporting directly to Employment Counselling Team Lead, the Administrative Assistant is responsible for providing the employment counselling team with administrative, customer service and data entry support. The mission of WIL Employment Connections (WIL) is to drive innovative employment solutions to bring immigrants and employers together. To support this mission, WIL and its partnership projects provide a suite of services and programs in information, referral, assessment, employment counselling and preparation, mentorship, licensure application assistance and facilitation of volunteer work experience placements leading to employment. The successful candidate will possess superior interpersonal skills, commitment to quality and strong computer and data entry skills. Duties and Responsibilities: - Review physical and electronic registration forms/files for completion and accuracy; - Evaluate data for compliance based on requirements, guidelines and policies; - Gather information from various sources, sort through complex data, identify issues, make corrections, and determine resolution; - Input client and employer data and activities in WIL’s and funder’s case management systems accurately; - Escalates emerging client data issues to the appropriate staff member, as necessary; - Maintain logbooks or records of various activities and financials; - Provide routine administrative and clerical support to a team of 5 employment counsellors; - Manage electronic and hard copy filing systems in accordance with procedures and retention guidelines; - Provide information in person, telephone or e-mail to clients and refer to appropriate programs/services; - Process intake, schedule appointments, conduct follow up and reminder calls; - Provide occasional Front Desk coverage including all reception desk duties; - Process general office duties including photocopying, faxing, filing, and shredding; and - Manage confidentiality of clients and employers data and files. Competencies: - Post-secondary degree or diploma with related formal training certificate; - 2+ years direct data entry experience in the service sector; - Well-developed communication skills; - Accurate keyboard skills and proven ability for speed and attention to details; - Knowledge of clerical and administrative procedures; - Flexible work style with ability to deal with competing priorities and thrive in a changing environment; - Passion for continuous improvement, creativity and innovation; - Well-developed organization, multitasking and time management skills; - Well-developed decision making and problem solving skills; - Results oriented, resourceful, able to take initiative, research and implement solutions; - Ability to work as part of an integrated team to achieve collective goals; and - Strong technical skills and proficient use of computer software packages including: MS Word, Excel, Power Point, internet, database, and social media platforms. Please forward applications (covering letter and resume) no later than 4:00 pm on Friday, May 4, 2018 to: Hiring Committee / Full Time Administrative Assistant c/o WIL Employment Connections 141 Dundas Street, 4th Floor London, ON N6A 1G3 Fax: 519-663-5377 Applicants may also choose to submit application electronically to careers@wil.ca Please reference Hiring Committee/ Full Time Administrative Assistant in Subject Line. WIL Employment Connections values diversity in all its forms and recruits qualified individuals at all occupational levels that reflect the diversity of our clients and our community. We strive to foster a workplace in which all individuals maximize their potential, regardless of their differences. We are committed to providing accommodations for person with disabilities. If you require an accommodation to complete this application, we will work with you to meet your needs. Accommodation may be provided at all stages of the hiring process. While we appreciate all applications received, only candidates selected for an interview will be contacted. For more information about WIL Employment Connections, please visit our website at www.WIL.ca .