5 Administrative/Office/Clerical jobs

London and St. Thomas Association of REALTORS ® is currently seeking a permanent full time  Front Receptionist/MLS® Specialist . This position is responsible for supporting our Matrix MLS® system database and to provide service to our Members. We are looking for an enthusiastic candidate who will greet our members at front reception or by telephone in a positive and supportive manner Responsibilities To handle all MLS® data related issues/questions that arise from the Brokers, Salespeople or the Brokerage’s Administration staff. Act as the first line of communication either at the front desk or by telephone and to direct people accordingly. Knowledge of all data entry processes including listings, amendments, sales, extensions and to provide back up for other processing staff as required. Set up and provide essential services such as Lock Boxes, Active Keys/EKeys. Receive and resolve all Data Integrity Service complaints. Fill store orders. To ensure that all MLS® data received either from the Members or through Interboard is processed in a timely manner. To monitor the MLS® mail and process the work accordingly. Recommendations regarding policy issues. Process payments and sales at front reception. Perform other related activities, as necessary or as assigned. Job Skills and Knowledge Self-motivated with a positive attitude. Data entry, computer and keyboarding proficiency. Skilled Microsoft® Office user. Communication, interpersonal, phone and organizational skills. Collaborative skill set. Skilled problem solver. Resourceful and creative problem solver, with a tolerance for stress. Ability to prioritize and manage multiple tasks without losing composure or compromising productivity in a fast-paced environment. Ability to work under pressure; meet deadlines, prioritize. Excellent knowledge of Board’s rules and regulations, MLS ® policies and procedures. Self-motivated with a positive attitude. Working Conditions Full-time position, Monday to Friday, 7 hours per day, 8:30 a.m. - 4:30 p.m.  Occasional attendance outside of these hours may be required for implementation/support/repair of critical business systems at association related functions/events. Must be able to lift a maximum of 40 lbs.   NOTE:  The job content may be altered at any time in the sole discretion of the Association.   Who We Are The London and St. Thomas Association of REALTORS® (LSTAR) is a non-profit leading Canadian REALTOR® Association focused on providing our Members and community partners cutting edge technology platforms, progressive learning programs, business leadership expertise and innovative personalized services that ultimately deliver an optimal valuable experience to the consumers our REALTOR® Members passionately serve, exceeding their real estate needs.     

The Administrative Coordinator role supports operations, sales, and executive management. Functions include accounting, procurement, project deliverables, as well as administrative support for the operations team. This role will appeal to you if you are a highly organized administrative professional who loves technology and takes pride in the accuracy of your work, attention to detail and ability to meet strict timelines on a consistent basis. Job Description: Client invoicing Assist with commission tracking for sales and partners Technical liaison between operations, sales and the customer during customer onboarding Manage and track hardware orders General administrative support functions Manage schedules and deadlines Answering customer service calls and emails Hours are Mon-Fri 8:30am-5pm   Qualifications:   Experience working in a fast paced office setting and/or relevant post secondary education Excellent written and verbal communication skills Knowledge of Salesforce.com and/or Quickbooks Online an asset Able to complete complex administrative tasks with minimal supervision Good technical background including: Google Sheets & Docs (Excel & Word) Above average knowledge of computers and applications. Ability to multitask and prioritize projects Customer-service oriented Analytical mind and problem-solving skills   If interested in working for a fun, fast growing company in a high tech industry please submit a cover letter and resume which includes a complete employment history to careers@yovu.ca .  Be advised that all competitive applicants will be subject to interview, typing and administrative tests. Salary 42K-48K + Benefits  

Ronald McDonald House of Southwestern Ontario POSITION- Executive Assistant-Full Time Our Mission-Keeping Families Close Children are a gift - the sound of laughter and the pitter patter of little feet; warm hugs, curious questions and butterfly kisses; first words, first haircuts and first steps; bedtime storied, pillow fights and pajama parties - these are the magic moments… a family’s treasure. Do you believe in the gift of togetherness? The team at Ronald McDonald House Charities Southwestern Ontario is committed to giving sick children what they need most - their families! If our mission speaks to your soul and you’re passionate about creating memories and making an impact then we want you to join our team. The Organization For almost 35 years, Ronald McDonald House Charities Southwestern Ontario ("the Chapter") has been improving the health and wellbeing of children and their families through the creation of a home-away-from-home for families of children with life-threatening illnesses who are receiving specialized treatment at local hospitals. Established in 1985, the Chapter has experienced significant growth with the original 15 bedroom house expanding to 34 rooms in 2011, the introduction of a Family Room at London Children’s Hospital in 2012 and the opening of the first in Canada House-within-a-Hospital in Windsor Regional Hospital in 2016. The Chapter has experienced significant growth in the last five years and with the launch of our new strategic plan we will be expanding services in order to better serve our community. Please visit our website at www.rmhc-swo.ca for more information. The Opportunity Reporting to the CEO, the Executive Assistant is an integral part of the Executive Leadership Team and is responsible for key administrative aspects of the organization. The EA works closely with the leadership team and program staff to provide the highest level of service to our key stakeholders e.g. the children and families we serve, our donors, staff, and volunteers. The Executive Assistant also supports the Board of Directors and Senior Leadership team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a dynamic and evolving team environment that is mission-driven, quality focused and community oriented. The Executive Assistant must exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Qualifications We are looking for an Administrative Professional with the following skills: Degree or diploma in administration, business, or a related field Experience of working at Executive Assistant level with senior management, preferably at Board level Ability to manage complex and highly confidential information Comfortable working autonomously and across multiple tasks and reporting into different project working teams and staff members Experience working as part of a collaborative team in a social services/ not for profit setting Proficient in advanced Microsoft Office programs (including Word, Excel, Outlook and PowerPoint) A high degree of personal organization and self-management Comfortable when working to tight deadlines, and able to turn work around within a short time span A strong interest in the work of charities and/or social enterprises Able to lift a minimum of 50 lbs. How to apply? If you are interested, please forward your resume, together with a short cover letter outlining your key qualifications and your interest in the position. Please submit your resume and cover letter by February 21st, 2019 to the attention of Tracey Keighley-Clarke, Chief Executive Officer via rmhadmin@rmhc-swo.ca

Cleanlist has an opening for a Sales Administrator. This is an excellent opportunity for a smart, detail oriented and technically competent individual to join a growing and successful small business. * This is a full-time, salary position. * The office is located on Industrial Road, in London, Ontario. * The work schedule is somewhat flexible, but regular hours are 8:00 - 5:00 Monday to Friday. Duties include: Preparing client-facing documentation including proposals, quotes, and contracts. Providing administrative support to account managers and sales staff. Maintain CRM database including running reports and tracking performance metrics. Handling inside sales for small accounts. Answering inbound inquiries and routing appropriately.  Provide friendly, enthusiastic service to clients, ensuring their interaction with Cleanlist is a bright-spot in their day. Prior experience in sales administration is helpful, but not required. Reports To: VP Sales & Marketing Experience and Competencies: Advanced computer skills and a savvy user of various online and traditional software applications. Highly organized with the ability to multi-task. Detail focused with a natural ability to spot mistakes. Enjoy working independently with minimal supervision. Enjoy interacting with clients by phone and email, and being the person responsible for “getting the job done”. If you are ready to take your career journey to the next level with this challenging and rewarding opportunity, we'd like to hear from you. Cleanlist provides all its employees with above average salaries, an attractive benefits package, and excellent working conditions. To be considered for this position, please summarize your qualification and salary expectations in your cover letter. We appreciate all applicants’ interest but are only able to contact those candidates who will be invited to the interview process. All applications will be held in confidence. We are unable to support inbound telephone inquiries. Apply Here: https://www.nethire.com/jobs/60908/1548866088/source=knighthunter

Reporting to the Manager, the Staffing, Scheduling & Timekeeping Clerk is responsible for scheduling employees in accordance with Hospital needs and in compliance with collective agreements and non-union policy as they pertain to remuneration, hours of work, scheduling of hours, replacement of employees and assignment of shifts. You will be the first point of contact with hospital staff for staffing and scheduling inquiries Front line duties encompass covering emergency and sick calls within 24 hours of notice for all hospital employees Back line duties include building rotating schedules among several hospital departments and working with UNIFOR, ONA, CUPE, OPSEU and Non Union bargaining units Complete employee timekeeping Other clerical duties associated with the unit/department It is a requirement of this role to be available 24 hours a day 7 days a week Opportunities to build your career here! This is a rapidly changing, dynamic environment where you can utilize your Human Resources knowledge and skills. Build a foundation of skills and knowledge to grow your career at LHSC! Rate of Pay: $21.853 per hour - $23.420 per hour Term: Regular Part Time Hours of Work: Up to 22.5 hours per week (no guarantee of hours); Must be Available 24/7 Qualifications Successful completion of grade 12 education or equivalent acceptable to the hospital Successful completion of a Microsoft Essentials Course Previous recent related experience preferred Working knowledge of LHSC’s collective agreements preferred Proficiency in computer and keyboarding skills, i.e., Microsoft Office (Word, Excel, Outlook), and Intranet Demonstrated proficient communication skills (both written and verbal) Effective organizational skills involving time management, prioritization and the ability to problem solve while ensuring attention to detail Demonstrated flexibility, adaptability and ability to manage change in a dynamic environment Demonstrated ability to work well and independently with minimum supervision in a team environment Demonstrated knowledge of and commitment to patient and family centered care Demonstrated knowledge of and commitment to patient and staff safety at LHSC Demonstrated ability to attend work on a regular basis London Health Sciences Centre fosters a culture of patient and staff safety whereby all employees are guided by LHSC's Mission, Vision, Values and Code of Conduct. We are committed to providing a safe, healthy and inclusive work environment that inspires respect. LHSC encourages applications from persons with disabilities and we are committed to providing accommodations upon request. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 3 months. In addition, reference checks are completed as part of the selection process. Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. There are so many great reasons to join London Health Sciences Centre. Here are a few of the great reasons for joining LHSC. We know that once you get to know us better, you'll want to add your own reasons to the list! Multiple Professional Growth Opportunities A Shared Leadership Model A Leading-Edge Environment International Acclaim On-Site Wellness Centre Together we care, we learn, we discover. If you are interested in pursuing this opportunity, please visit our website and apply to our “Staffing, Scheduling & Timekeeping Clerk” position! Website: https://www.lhsc.on.ca/careers/careers