Administrative/Office/Clerical jobs

Good Beginnings Day Nursery 375 Finkle Street, Woodstock, ON, Canada

LOCATION: Community Complex Child Care Centre 375 Finkle Street, Woodstock ON START DATE: TBD HOURS: 35 hours per week RATE OF PAY: $18.99/hour ( this may be adjusted according to experience/credentials) POSITION SUMMARY Good Beginnings Day Nursery Woodstock Inc. is seeking to hire an exceptional individual to fulfill the Administrative Assistant- Finance role. QUALIFICATIONS We are seeking a friendly, energetic and professional individual who possesses the following qualifications; University degree or equivalent combination of administrative and project management education and experience or post-secondary education in the field of Office/Business Administration Minimum of 3 years relevant administrative/accounting/bookkeeping experience i.e. accounts receivable, accounts payable, data analysis etc. Exceptional computer skills ; proof of excellency in all Microsoft Office applications especially Microsoft Excel Ability to assist with the preparation of monthly and quarterly reports & financial statements Experience drafting and creating reports Ability to learn various in-house software programs Excellent interpersonal and communication skills, particularly spelling and grammar Efficient, organized, and able to multi-task The ability to work effectively under pressure, handle heavy volumes and meet demanding deadlines. Strong attention to detail necessary Current Standard First Aid, including infant and child CPR Current and satisfactory Criminal Reference check including Vulnerable Sector Check, acceptable to Good Beginnings Full duties of the job description will be provided at the time of the interview Please submit your cover letter and resume to: Edina Usanovic, Human Resources and Communications Assistant edina@goodbeginningsday.com Position will be posted untill filled. Although we thank all applicants for their interest in our organization, only those selected for an interview will be contacted.

Jun 23, 2018

Full-time / Permanent

LOCATION: Community Complex Child Care Centre 375 Finkle Street, Woodstock ON START DATE: TBD HOURS: 35 hours per week RATE OF PAY: $18.99/hour ( this may be adjusted according to experience/credentials) POSITION SUMMARY Good Beginnings Day Nursery Woodstock Inc. is seeking to hire an exceptional individual to fulfill the Administrative Assistant- Finance role. QUALIFICATIONS We are seeking a friendly, energetic and professional individual who possesses the following qualifications; University degree or equivalent combination of administrative and project management education and experience or post-secondary education in the field of Office/Business Administration Minimum of 3 years relevant administrative/accounting/bookkeeping experience i.e. accounts receivable, accounts payable, data analysis etc. Exceptional computer skills ; proof of excellency in all Microsoft Office applications especially Microsoft Excel Ability to assist with the preparation of monthly and quarterly reports & financial statements Experience drafting and creating reports Ability to learn various in-house software programs Excellent interpersonal and communication skills, particularly spelling and grammar Efficient, organized, and able to multi-task The ability to work effectively under pressure, handle heavy volumes and meet demanding deadlines. Strong attention to detail necessary Current Standard First Aid, including infant and child CPR Current and satisfactory Criminal Reference check including Vulnerable Sector Check, acceptable to Good Beginnings Full duties of the job description will be provided at the time of the interview Please submit your cover letter and resume to: Edina Usanovic, Human Resources and Communications Assistant edina@goodbeginningsday.com Position will be posted untill filled. Although we thank all applicants for their interest in our organization, only those selected for an interview will be contacted.

Property Maintenance Administrator

PAM Gardens Non Profit Housing Inc. 685 Deveron Crescent, London, ON, Canada

Job Description Property Maintenance Administrator This position will work under the Business Manager and provides support for the administrative staff when necessary. Responsibilities Work with the Property / Tenant Coordinator to develop comprehensive service/maintenance packages tailored to tenants and properties’ specific needs. Schedule tasks and execute duties with minimal supervision. Provide comprehensive and knowledgeable property care for all PAM Gardens properties. Execute inspections for each unit as required by Service Manager. Complete inspection reports for each unit in a timely manner. Coordinate and follow up on tenant requested repair, warranty or improvement requests. Manage coordination of multiple vendors (Painting, Drywall installation and Flooring) during unit preparation. Provide, maintain and coordinate Purchase Orders for maintenance purchases and match with invoices. Manage and record projects for management. Coordinate and monitor vendor sub contractor services for properties. Procure and evaluate quotes from (sub) contractors for major repairs, maintenance or capital improvements Complete tasks report on timely basis and communicate progress to management and board of directors. Document all work completed and updates in Tenant work order Databases. Provide backup support if necessary for administrative and non-administrative services for tenants and guests (i.e. vehicle maintenance, deliveries). Complete special projects or any other duties as requested from time to time. Support and maintain client confidentiality at all times. Desired Qualifications and Skills 2 years of previous property maintenance management and/or Administrative Office experience in non profit environment preferred. Strong Customer Service skills. Ability to multi task. Finance experiences an asset.

Jun 21, 2018

Full-time / Permanent

Job Description Property Maintenance Administrator This position will work under the Business Manager and provides support for the administrative staff when necessary. Responsibilities Work with the Property / Tenant Coordinator to develop comprehensive service/maintenance packages tailored to tenants and properties’ specific needs. Schedule tasks and execute duties with minimal supervision. Provide comprehensive and knowledgeable property care for all PAM Gardens properties. Execute inspections for each unit as required by Service Manager. Complete inspection reports for each unit in a timely manner. Coordinate and follow up on tenant requested repair, warranty or improvement requests. Manage coordination of multiple vendors (Painting, Drywall installation and Flooring) during unit preparation. Provide, maintain and coordinate Purchase Orders for maintenance purchases and match with invoices. Manage and record projects for management. Coordinate and monitor vendor sub contractor services for properties. Procure and evaluate quotes from (sub) contractors for major repairs, maintenance or capital improvements Complete tasks report on timely basis and communicate progress to management and board of directors. Document all work completed and updates in Tenant work order Databases. Provide backup support if necessary for administrative and non-administrative services for tenants and guests (i.e. vehicle maintenance, deliveries). Complete special projects or any other duties as requested from time to time. Support and maintain client confidentiality at all times. Desired Qualifications and Skills 2 years of previous property maintenance management and/or Administrative Office experience in non profit environment preferred. Strong Customer Service skills. Ability to multi task. Finance experiences an asset.

Membership Services Assistant

Professional & Managerial Association of Western University (PMA Western) PMA Office - Room 351 1151 Richmond Street, London, ON, Canada

Membership Services Assistant Professional & Managerial Association of Western University- London, ON Position Title: Membership Services Assistant Employer: Professional & Managerial Association (PMA Western) Salary Range: $23.94 - $26.09 an hour Part-time (1-year contract) Type of Appointment: Part-time (20 hours a week, with occasional overtime) General Description The Professional & Managerial Association (PMA) at Western consists of approximately 750 members. We are seeking a Membership Services Assistant to perform a variety of administrative support tasks. This is a one-year contract part-time (20 hours per week) with possibility of renewal. Hours of Work Monday-Friday 9:30am-1:30pm (or 10:30am-2:30pm - negotiable) 2 weeks paid vacation Occasional paid overtime may occur 2-3 times a year for events such as our AGM or professional development events Main Duties Serves as first point of contact for members, including staffing the front desk, answering the PMA main phone line and directing email or phone enquiries to the appropriate person Triages requests, responds to routine inquiries, helps members understand PMA policies, escalating more complex and urgent requests to the PMA Support Group Updates and maintains computerized membership database and various mailing lists Facilitates administrative processes to ensure the maintenance of smooth operations Schedules meetings for committees, leaders and other stakeholders, including booking rooms, ordering catering Efficiently handles a variety of office procedures under the direction of the PMA President and Treasurer including basic bookkeeping, ordering supplies, making travel arrangements, event planning and minutes taking Supports the development of various communications materials, including composing formal correspondence Prepares and maintains online information for committees, websites or other shared server space as required Education and Skills Skills Ability to work independently Knowledge of the Western University environment and familiarity with non-unionized professional associations Excellent organizational, planning and time management skills to handle multiple priorities and deadlines Strong computer skills Demonstrated flexibility and ability to work effectively as part of a team Education 2 year community college diploma in Office Administration Experience More than 2 years and up to and including 4 years experience providing customer service in a business office setting; Intermediate-level use of several software application: Excel, Word, PowerPoint Wordpress, Eventbrite, Survey Monkey, Basecamp, and social media sites Facebook & Linkedin Term and Compensation This position has an initial three-month probationary period Competitive salary, commensurate with qualifications and experience Possibility of renewal Closes: Wednesday June 6, 2018 Contact: Letter of interest, resume, and list of 3 references may be submitted Apply electronically or by mail to: e-mail: jbeltra3@uwo.ca Subject Line: PMA Membership Services Assistant Julia Beltrano Vice-President, Professional and Managerial Association Room 351 University Community Centre Western University Canada London, Ontario, Canada N6A 3K7 Phone: 519-661-3005 Email: pmaoffice@uwo.ca https://pma.uwo.ca/

May 29, 2018

Part-time

Membership Services Assistant Professional & Managerial Association of Western University- London, ON Position Title: Membership Services Assistant Employer: Professional & Managerial Association (PMA Western) Salary Range: $23.94 - $26.09 an hour Part-time (1-year contract) Type of Appointment: Part-time (20 hours a week, with occasional overtime) General Description The Professional & Managerial Association (PMA) at Western consists of approximately 750 members. We are seeking a Membership Services Assistant to perform a variety of administrative support tasks. This is a one-year contract part-time (20 hours per week) with possibility of renewal. Hours of Work Monday-Friday 9:30am-1:30pm (or 10:30am-2:30pm - negotiable) 2 weeks paid vacation Occasional paid overtime may occur 2-3 times a year for events such as our AGM or professional development events Main Duties Serves as first point of contact for members, including staffing the front desk, answering the PMA main phone line and directing email or phone enquiries to the appropriate person Triages requests, responds to routine inquiries, helps members understand PMA policies, escalating more complex and urgent requests to the PMA Support Group Updates and maintains computerized membership database and various mailing lists Facilitates administrative processes to ensure the maintenance of smooth operations Schedules meetings for committees, leaders and other stakeholders, including booking rooms, ordering catering Efficiently handles a variety of office procedures under the direction of the PMA President and Treasurer including basic bookkeeping, ordering supplies, making travel arrangements, event planning and minutes taking Supports the development of various communications materials, including composing formal correspondence Prepares and maintains online information for committees, websites or other shared server space as required Education and Skills Skills Ability to work independently Knowledge of the Western University environment and familiarity with non-unionized professional associations Excellent organizational, planning and time management skills to handle multiple priorities and deadlines Strong computer skills Demonstrated flexibility and ability to work effectively as part of a team Education 2 year community college diploma in Office Administration Experience More than 2 years and up to and including 4 years experience providing customer service in a business office setting; Intermediate-level use of several software application: Excel, Word, PowerPoint Wordpress, Eventbrite, Survey Monkey, Basecamp, and social media sites Facebook & Linkedin Term and Compensation This position has an initial three-month probationary period Competitive salary, commensurate with qualifications and experience Possibility of renewal Closes: Wednesday June 6, 2018 Contact: Letter of interest, resume, and list of 3 references may be submitted Apply electronically or by mail to: e-mail: jbeltra3@uwo.ca Subject Line: PMA Membership Services Assistant Julia Beltrano Vice-President, Professional and Managerial Association Room 351 University Community Centre Western University Canada London, Ontario, Canada N6A 3K7 Phone: 519-661-3005 Email: pmaoffice@uwo.ca https://pma.uwo.ca/

3 Administrative/Office/Clerical jobs