Out There Assistant

  • Out There Creative Therapy
  • St Thomas, ON, Canada
  • Apr 02, 2019
Part-time Not-for-profit/Fundraising

Job Description

Out There Assistant

Out There Creative Therapy

Out There Creative Therapy is a non-profit focused on the participation in and creation of art, music, and film as a way for youth experiencing mental illness, to create wellness and joy. Our unique programs are developed by youth with lived experience, for youth with lived experience.            http://otctherapy.ca/

Do you love paying attention to details? Do you like to jump in and take initiative? Are you obsessive over keeping things simple? Have prior relevant experience?

This unique position will appeal to someone who has a home office and has a few hours a day or a few hours each week to share their knowledge, skills and expertise with a small, growing not-for-profit organization. Preference will be given to individuals between the ages of 18 and 30, as this position is possible via a Trillium Youth Opportunities Fund grant.

If interested in this opportunity, please send a letter telling us a bit about yourself and why you think you are the right fit, your resume, and remuneration expectations to creative@otctherapy.ca. Only those under consideration will be contacted. This opportunity will remain open until a candidate is selected.

approx 20-30 hours/month, will vary, may include occasional evenings and weekends (Out There makes no guarantee of the volume of work to be assigned to the successful candidate)
primarily your home-based office (requires confidential, secure space for lap top, cell phone, paper files)
Start date: as soon as possible
Supplied: laptop, printer, paper, toner, cell phone #, otctherapy email address
Required: satisfactory vulnerable sector police check (original document), drivers licence, and insurance

Role includes, but not limited to:

Data Management Support
  • Capturing, recording and synthesizing all data collected from Out There programs and events in compliance with reporting set out by the Trillium Foundation and any other funders
    • The OTA will be trained in the work by the Sharing Stories Coach, The Students Commission of Canada, Centre of Excellence for Youth Engagement
Program/Event Organization and Support
  • Coordinating all scheduling and communication between staff and participants for all Out There programs and events. This includes but is not limited to email, electronic calendar, communication coordination with team members, and phone call so all staff are aware of schedules and coordination for all programs and events. 
  • Registering program participants
  • Planning and coordinating arrangements for events in conjunction with the Artistic Director, including volunteers, catering, booking of venue
  • Assisting in online research for online purchase of program and event items e.g. props and costumes, equipment
  • Placing courtesy calls to existing program participants and volunteers to nurture connections
Social Media Support
  • Posting between 6 and 10 messages (posts) per week on Out There social media platforms including Twitter, Facebook, Instagram and others as required. These posts will be in support of Out There programs and events and will include dates and times of programs and events, pictures of these, retweeting of partner organization information, and other posts in keeping with the organization’s protocol.
Public Relations Support
  • Responding in a courteous and professional manner to all electronic or in person public and participant inquiries that are received by Out There, and forwarding to members of staff those inquiries as needed or appropriate.
Bookkeeping Support
  • Sorting, verifying and coding invoices and receipts with general ledger account number, project, and funder, and submitting to bookkeeper
  • Reconciling petty cash, expense reports, credit card statements, and submitting to bookkeeper
  • Collecting, ensuring accuracy, and submitting employee time sheets to bookkeeper.
  • Organizing Artistic Director’s time commitments and providing reminders
  • Establishing and maintaining effective computer and paper filing systems for easy location of documents
  • Creating and maintaining lists, such as contacts
  • Creating and maintaining program participant and volunteer databases, including enrolments and withdrawals
  • Proofreading
  • Organizing and booking staff and volunteer accommodation