IT Integration (Information Technology) Manager

  • Nokee Kwe
  • 1069 Wellington Road South, Unit 104 , London, ON, Canada
  • May 01, 2021
Student Job Information Technology

Job Description

Job Summary:

The student will assist with the organization of Nokee Kwe’s digital knowledge and information, and support staff with day-to-day tech needs.  They will support the migration of data/resources to the cloud, help maintain IT systems across a variety of platforms, and support virtual service delivery.  They will create, and co-facilitate client-based digital workshops, learn and adhere to privacy policies, and be able to discuss all Nokee Kwe’s programs and services in a competent manner.  They will provide weekly reports.

This is a Canada Summer Jobs Funded Position for a period of 16-weeks @ 37.5 hours/week.  Rate of pay is $14.25/hour.
 
Eligible Students must be:
(a) between 15 and 30 years of age (inclusive) at the start of employment
(b) a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act*; and
(c) legally entitled to work according to the relevant provincial / territorial legislation and regulations.

*International students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.


  Essential Job Functions:
  • Maintain IT systems across a variety of platforms (phone, computer, video equipment, etc.)
  • Assist to set up podcasts, IRC television info casts
  • Oversee IRC tech, set up virtual conferencing, assist with the creation of YouTube videos, support smart boards/training, video/cameras, and related tech
  • Assist in staff/client use/training of these technologies
  • Provide software support for all technologies such as cameras, video equipment, computers
  • Assist with posting of YouTube videos and creating webinar platforms
  • Utilize current IT resources to assist Nokee Kwe with their current marketing strategy
  • Help to develop an efficient filing system to make updating and retrieving files easier, while following policies and confidentiality dictations to safeguard data and information
  • Ensure the safe migration of this material to the cloud
  • Convert non-digital forms/paperwork/documents into digital records
  • Conduct file uploading – performing quality control to ensure documents are scanned correctly with clear images and entered into our digital system
  • Ensure document security and confidentiality – follow best practices for document and file security for both paper and digital documents
  • Ensure that documents are correctly sorted, scanned, and properly digitally filed and maintained with reference to our retention policy
  • Organize and plan work
  • Anticipate/identify problems and propose solution alternatives
  • Communicate across programs/projects, providing information and preparing documents to be digitized
  • Promptly act upon requests for information while demonstrating mutual respect
  • Develop an organized digital filing system in conjunction with other staff
  • Create, process, and maintain/update digital file/folder records.
  • File and retrieve digital documents for Nokee Kwe personnel/BOD as directed.
  • Create/establish a document-retention schedule for digital files
  • Prepare records/digital files for archival or shredding/deletion
  • Maintain/manage the organizational “shared drive” with respect to digital organization, filing, updating, and tracking the location of files.
  • Review incoming paperwork/digital forms/documents for errors
  • Develop a strategy to eliminate redundancy
  • support all Nokee Kwe’s programs and services in a competent manner
Educational and Experiential Requirements:

Post-Secondary graduate and/or current student in one of the following programs:
  • Information technology
  • Programming

 
Additional Knowledge Requirements:
 
  • Advanced Computer/Tech skills
Additional Experience/Skills/Personality:
 
  • Excellent customer service
  • Indigenous cultural diversity
  • Not-for-profit experience
  • Outgoing and personable
  • Problem solving skills
  • Able to work well within a team setting
  • Time management/organizational/prioritizing skills
  • Social media skills

Additional “Nice to Have’s”:
 
  • Common Assessment Certification
  • Health and safety/WHMIS
  • Diversity training
  • Privacy training
  • First Aid and CPR




Nokee Kwe
1069 Wellington road South, Unit 104
London, ON N6E 2H6
519-671-1220 (Administration)
www.nokeekwe.ca

Deborah Armstrong; Programs Director; deba@nokeekwe.ca