1069 Wellington Road South, Unit 104 , London, ON, Canada
May 01, 2021
The student will assist with the organization of Nokee Kwe’s digital knowledge and information, and support staff with day-to-day tech needs. They will support the migration of data/resources to the cloud, help maintain IT systems across a variety of platforms, and support virtual service delivery. They will create, and co-facilitate client-based digital workshops, learn and adhere to privacy policies, and be able to discuss all Nokee Kwe’s programs and services in a competent manner. They will provide weekly reports.
This is a Canada Summer Jobs Funded Position for a period of 16-weeks @ 37.5 hours/week. Rate of pay is $14.25/hour. Eligible Students must be: (a) between 15 and 30 years of age (inclusive) at the start of employment (b) a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act*; and (c) legally entitled to work according to the relevant provincial / territorial legislation and regulations.
*International students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.
Essential Job Functions:
Maintain IT systems across a variety of platforms (phone, computer, video equipment, etc.)
Assist to set up podcasts, IRC television info casts
Oversee IRC tech, set up virtual conferencing, assist with the creation of YouTube videos, support smart boards/training, video/cameras, and related tech
Assist in staff/client use/training of these technologies
Provide software support for all technologies such as cameras, video equipment, computers
Assist with posting of YouTube videos and creating webinar platforms
Utilize current IT resources to assist Nokee Kwe with their current marketing strategy
Help to develop an efficient filing system to make updating and retrieving files easier, while following policies and confidentiality dictations to safeguard data and information
Ensure the safe migration of this material to the cloud
Convert non-digital forms/paperwork/documents into digital records
Conduct file uploading – performing quality control to ensure documents are scanned correctly with clear images and entered into our digital system
Ensure document security and confidentiality – follow best practices for document and file security for both paper and digital documents
Ensure that documents are correctly sorted, scanned, and properly digitally filed and maintained with reference to our retention policy
Organize and plan work
Anticipate/identify problems and propose solution alternatives
Communicate across programs/projects, providing information and preparing documents to be digitized
Promptly act upon requests for information while demonstrating mutual respect
Develop an organized digital filing system in conjunction with other staff
Create, process, and maintain/update digital file/folder records.
File and retrieve digital documents for Nokee Kwe personnel/BOD as directed.
Create/establish a document-retention schedule for digital files
Prepare records/digital files for archival or shredding/deletion
Maintain/manage the organizational “shared drive” with respect to digital organization, filing, updating, and tracking the location of files.
Review incoming paperwork/digital forms/documents for errors
Develop a strategy to eliminate redundancy
support all Nokee Kwe’s programs and services in a competent manner
Educational and Experiential Requirements:
Post-Secondary graduate and/or current student in one of the following programs:
Additional Knowledge Requirements:
Advanced Computer/Tech skills
Excellent customer service
Indigenous cultural diversity
Outgoing and personable
Problem solving skills
Able to work well within a team setting
Time management/organizational/prioritizing skills
Social media skills
Additional “Nice to Have’s”:
Common Assessment Certification
Health and safety/WHMIS
First Aid and CPR
Nokee Kwe 1069 Wellington road South, Unit 104 London, ON N6E 2H6 519-671-1220 (Administration) www.nokeekwe.ca