Administrative Coordinator

  • Voyago
  • London, ON, Canada
  • May 28, 2021
Full-time / Permanent Administrative/Office/Clerical Business Development

Job Description

Together we’re going places! Voyago is currently recruiting for a Administrative Coordinator in London, Ontario.

Voyago is Ontario’s Leading Mobility company, a subsidiary of Transdev. We’re hiring dynamic, high achievers looking to be Difference Makers within the industry. Voyago continues to advance across Ontario with our multi-model diverse platform covering all mobility segments, including Medical Transportation, Student Transportation, and Public sectors with Mass Transit, Para Transit, and On Demand Personal Mobility.

Our employee success is built on our commitment and emphasis on training and orientation process. Voyago prides itself on the growth of our employees by supporting and encouraging them to develop skills that lead to successful careers.

Voyago believes in the strength of our people and remains committed to our Golden Values statement created to reflect our promise of performance to our employees, customers, and communities in which we operate.

Our teams are continuously recognized as top performers in client programs and Safety awards. Voyago is proud to be recognized as one of Canada’s Safest Employers and a recipient of the Excellence Award. If you’re a self-starter looking for an opportunity to demonstrate your achievements come join us, apply today.

Position Overview

Reporting directly to the Director of Special Projects, the Bid Coordinator is responsible for assisting the Director in the completion of business proposals (Requests for Proposals) that reflect Voyago’s capabilities and operational and customer expectations. This position will be based in London, Ontario.

Primary Responsibilities

  • Monitor websites to relay potential opportunities to the Director
  • Summarize requirements for business proposal submissions
  • Assist in the proposal response effort including coordinating necessary meetings and acting as the central point of communication for the proposal response team
  • Participate in and coordinate proposal strategy necessary to complete submission
  • Research proposal content from both internal and external sources
  • Assist the Director to develop and write clear and concise proposals and prepare documents for submission
  • Perform quality control on final documents
  • Obtain approvals by reviewing proposals with key providers and project managers
  • Proposal printing, assembling, mailing / shipping
  • Assist in setting up post-proposal evaluations to obtain insights for improving the proposal process
  • Assist with managing the proposal database
  • Keep accurate records on proposal progress and results


Knowledge & Skill Requirements

  • 2-3 years administrative or EA experience
  • Bachelor’s degree in Marketing, Business, English, Arts, Communications or a related field or equivalent experience is preferred but not mandatory
  • Self-motivated with the initiative to go above and beyond the task at hand
  • Effective multitasker who is capable of handling shifting priorities within a demanding deadline-orientated environment and who can take initiative and work with minimal supervision
  • Strong English language and writing skills – including attention to detail and ability to proofread and edit material
  • Excellent verbal communication and interpersonal skills with the ability to establish and maintain strong, positive internal and external relationships with a range of stakeholders from senior level management to design and administrative staff
  • Strong computer skills: Proficiency in MS Office
  • Clean Criminal Record


Why work for us?

  • Employee and Family Assistance Program
  • Competitive Benefit Offering
  • Rewarding career with a growing company
  • Great company culture
  • Award Winning
  • Growth oriented company
  • Subsidiary of Global Transportation Provider (Transdev)

Sounds interesting? Please send your resume and salary expectations directly to Anna Micka, Human Resources Manager at

Voyago is committed to provide accommodation for individuals with disabilities throughout the recruitment process. Accommodations are available upon request of the internal or external applicant. If you require an accommodation due to a disability for an interview, please notify Human Resources directly to make appropriate arrangements when contacted for an interview.

We thank all applicants however only those under consideration will be contacted.

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