The London Police Services Board (LPSB/Board) guides the direction of policing in London. The LPSB approves the hiring and termination of London Police Service (LPS/Service) employees, guides the creation of business plans and monitors their progress, recruits and appoints the Chief and Deputy Chiefs of Police, determines the objectives and priorities of LPS and participates in the collective bargaining process with the London Police Association.
The LPSB is seeking an Administrative Assistant to complement their busy team. This is a permanent full-time position (40 hours per week). This is not your average Administrative Assistant job. You will work with wide-ranging and interesting tasks, initiatives and people, both internally and externally. The role offers numerous opportunities for personal and professional growth, the ability to contribute to the work of the Board and the Service and to make a positive difference in your community in today’s fast-evolving world of policing and police governance. This role is busy, varied, challenging, fascinating and rewarding.
This position is responsible for a variety of administrative support functions, reporting to the Board Administrator, in planning, completing and monitoring the functions and activities associated with fulfilling the Board’s statutory responsibilities, some of which include:
Scheduling and coordinating events, meetings and travel for the Board
Attending Board meetings, Special Meetings, Hearings and events
Preparing and posting Board materials
Preparing and processing purchase requisitions, invoices and expense claims
Monitoring monthly expenditures
Maintaining up-to-date electronic and hard-copy filing systems
Developing and maintaining a general knowledge of relevant sections of the Police Services Act, Freedom of Information legislation, Board Policies/By-laws, London Police Service General Orders, London Police Service sworn and civilian collective agreements, and other legislation and current issues which govern or affect policing
Skillful manager of multiple, concurrent priorities in a fast paced environment
Excellent interpersonal, written and oral communication skills
Strong organizational and planning skills
Research and analysis expertise
Sound professional and personal judgment
Political and business acumen
Ability to consistently maintain a high degree of confidentiality
Comfortable establishing and maintaining positive working relationships among multiple stakeholders
Capacity to work independently and with the team successfully
Proficiency with Microsoft Word, Excel, PowerPoint and social media savvy
Strong keyboarding skills: minimum 60 wpm
3-5 years’ experience in an administrative role within an executive environment
College or university education preferred
Hours of Employment: Monday to Friday (40 hours per week) with possibility of occasional evening and weekend work. Application Instructions: LPSB is an equal opportunity employer. We are committed to equity, value diversity, and welcome and celebrate exceptional applicants who are diverse, representative of our community and who will bring lived experience to the role. If you are drawn to and see yourself excelling in this role, submit your resume to Jennifer Foster, Administrator - LPSB at firstname.lastname@example.org by Friday July 16, 2021 highlighting your skills and qualifications. We thank all applicants, however will be contacting only those identified to progress in the recruitment process.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodation, please contact email@example.com.