Executive Assistant

  • Thames Valley Children's Centre
  • London, ON, Canada
  • Nov 24, 2023
Administrative/Office/Clerical

Job Description

Since 1949, TVCC has been working with children and youth to help them reach their full potential. Today, a wide range of services and supports are provided for young people with physical disabilities, communication disorders, developmental delays and autism spectrum disorders to support them in attaining the best available quality of life and health. In partnership with local and regional agencies, TVCC annually serves more than 9,000 children, youth and their families from birth to age 19 across Southwestern Ontario in over 700 locations.

We are currently recruiting for a regular, full-time (37.5 hours per week), Executive Assistant to fill a vacancy in the Executive Office. The successful candidate will contribute to and promote the organization’s values and relationship centered approach by supporting the Board of Directors, CEO and Leadership team and working collaboratively with others. The designated office for this position is London. This position may require occasional evening work. This position is expected to begin December 2023.

Responsibilities:

  • Provide administrative support to the Chief Executive Officer and the Board of Directors, including creating reports and preparing correspondence;
  • Schedule and confirm appointments for the Chief Executive Officer;
  • Coordinate all aspects of Board of Directors, Board Committees, Leadership team, Risk Management, Professional Practice Leader meetings, and Diversity, Equity and Inclusion (DEI) Committee meetings (i.e. book rooms, send appointments, create/distribute meeting agenda, etc.);
  • Record and distribute meeting minutes for all Board of Directors, Board Committees, Leadership team, Risk Management, Professional Practice Leaders, DEI Committee, and other meetings as required;
  • Provide general administrative support to the Leadership team, including Ministry submissions, accreditation, RFPs, contract management, meeting coordination and others tasks as needed;
  • Coordinate planning and execution of organization events, such as the Winter Wellness Event, Annual General Meeting and Employee and Volunteer Recognition events.

Qualifications:

  • Two-year college diploma specializing in executive office administration or equivalent
  • Previous experience and demonstrated ability taking minutes, including the ability to listen, synthesize and record discussions;
  • Knowledge of Robert’s Rule of Order and Board governance processes/procedures;
  • Strong organizational skills, detail orientation and the ability to prioritize work to meet deadlines;
  • Highly developed interpersonal and communication skills;
  • Strong customer focus;
  • Problem-solving skills, discretion, good judgment and sensitivity when handling confidential and/or sensitive information;
  • Excellent typing and computer skills, including proficiency in Microsoft Office 365 (Word, Excel and PowerPoint);
  • Proficiency in French at the novice/elementary level or above is preferred.
 

TVCC is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of clients.

To apply, please email your cover letter and resume (as an attachment in .pdf or Word format) to Human Resources at apply@tvcc.on.ca. In the subject line of your email, please indicate the position you are interested in. To learn more about TVCC, please visit our website at www.tvcc.on.ca.

While all applications are appreciated only those selected for an interview will be contacted.

TVCC is committed to making our recruitment and selection process accessible to all candidates. Accommodations for disabilities are available upon request.

Please note that TVCC has a mandatory COVID-19 vaccination policy. Any offer of employment will be conditional on providing proof of vaccination in accordance with our policy.